GROUND TRANSPORTATION
Ground Transportation Vendors include bus and motor coach companies and taxi, limousine and airport shuttle companies. A Preferred or Approved Transportation Vendor must be used unless not available in the location.
Transportation Vendors providing hired ground transportation for the ÄÌÌÇÖ±²¥ University community are required to provide the Insurance and Risk Management Department with their US DOT Numbers and/or their Pennsylvania Public Utility Commission (PUC) Numbers. The Insurance and Risk Management Department will then check the Transportation Vendor’s U.S. Department of Transportation safety rating and related safety metrics to determine if the Transportation Vendor meets ÄÌÌÇÖ±²¥â€™s safety criteria.
If the Transportation Vendor meets ÄÌÌÇÖ±²¥'s safety criteria, the Transportation Vendor is required to provide an insurance certificate evidencing insurance requirements prior to providing services to the University. If the Transportation Vendor is a new vendor to the University, the Transportation Vendor will upload the insurance certificate into PaymentWorks as part of the onboarding process.
Transportation Vendors may not subcontract services to a third-party.
INSURANCE REQUIREMENTS
Vendors providing hired ground transportation for the ÄÌÌÇÖ±²¥ University community are required to provide the Insurance and Risk Management Department with their US DOT Numbers. The Insurance and Risk Management Department will then check the Transportation Vendor’s U.S. Department of Transportation safety rating and related safety metrics to determine if the Transportation Vendor meets ÄÌÌÇÖ±²¥â€™s safety criteria.
Transportation Vendors are required to carry the below insurance and provide evidence via a certificate of insurance.
Insurance Requirements- Transportation Vendor
- ÄÌÌÇÖ±²¥ University listed as the certificate holder (ÄÌÌÇÖ±²¥ University, Attn: Insurance and Risk Management, 800 Lancaster Avenue, ÄÌÌÇÖ±²¥, PA 19085)
- ÄÌÌÇÖ±²¥ University named as additional insured
- General Liability: $5,000,000 each occurrence
- Automobile Liability: $5,000,000 each accident
The General and Automobile Liability limits may be met via an Umbrella/ Excess Liability policy.
- Workers Compensation: Statutory*
- Employers Liability: $100,000/ $500,000/ $100,000*
*If Transportation Vendor is a sole proprietor or otherwise not required by law to carry workers compensation/ employers liability, these requirements are waived as long as Transportation Vendor attests in writing that those providing services on ÄÌÌÇÖ±²¥'s campus carry health insurance.
If your maximum limits do not meet the above required limits, please provide a certificate evidencing your maximum limits and advise that these are your maximum limits. It is recognized that certain small vendors, contractors, or groups may not meet ÄÌÌÇÖ±²¥ University’s standard insurance requirement limits. In those cases, a request for an exception may be made to the Insurance and Risk Management Department. However, no exceptions to the limits outlined above are permitted without the approval of the Insurance and Risk Management Department.
If the Transportation Vendor is providing services outside of the United States, the Insurance and Risk Management Department should be consulted for appropriate insurance requirements where services will be provided.
Note: Transportation Vendors may not subcontract services to a third party.
Limousines and Airport Shuttles providing hired ground transportation to the ÄÌÌÇÖ±²¥ University community are required to provide the Insurance and Risk Management Department with their US DOT Numbers (if applicable) and their Pennsylvania Public Utility Commission (PUC) Numbers. The Insurance and Risk Management Department will then check the Limousine and/ or Airport Shuttle’s U.S. Department of Transportation safety rating and related safety metrics, and/ or the Pennsylvania Public Utility Commission to determine if the Transportation Vendor meets ÄÌÌÇÖ±²¥â€™s safety criteria.
Limousines and Airport Shuttles are required to carry the below insurance and provide evidence via a certificate of insurance.
Insurance Requirements- Limousines and Airport Shuttles
- ÄÌÌÇÖ±²¥ University listed as the certificate holder (ÄÌÌÇÖ±²¥ University, Attn: Insurance and Risk Management, 800 Lancaster Avenue, ÄÌÌÇÖ±²¥, PA 19085)
- ÄÌÌÇÖ±²¥ University named as additional insured
- General Liability: $5,000,000 each occurrence
- Automobile Liability: $5,000,000 each accident
The General and Automobile Liability limits may be met via an Umbrella/ Excess Liability policy.
- Workers Compensation: Statutory*
- Employers Liability: $100,000/ $500,000/ $100,000*
*If Limousine/ Airport Shuttle is a sole proprietor or otherwise not required by law to carry workers compensation/ employers liability, these requirements are waived as long as the Limousine/ Airport Shuttle attests in writing that those providing services to ÄÌÌÇÖ±²¥ carry health insurance.
If your maximum limits do not meet the above required limits, please provide a certificate evidencing your maximum limits and advise that these are your maximum limits. It is recognized that certain small vendors, contractors, or groups may not meet ÄÌÌÇÖ±²¥ University’s standard insurance requirement limits. In those cases, a request for an exception may be made to the Insurance and Risk Management Department. However, no exceptions to the limits outlined above are permitted without the approval of the Insurance and Risk Management Department.
If the Limousine/ Airport Shuttle is providing services outside of the United States, the Insurance and Risk Management Department should be consulted for appropriate insurance requirements where services will be provided.
Note: Limousines/ Airport Shuttles may not subcontract services to a third party.
Payment Information
- ÄÌÌÇÖ±²¥ University has partnered with PaymentWorks to handle all onboarding of all new Payees. PaymentWorks is a cloud-based software that is free of charge to our Payees. This software lets you enter all your information about your company or as an individual and allows this information to be reviewed quickly and efficiently by the University. This also helps reduce the risk of fraud for both the University and the Payee by ensuring information is accurate and verified as required. Updating your information is done quickly as you can request all updates through PaymentWorks as well. Payees will also be able to monitor their invoices and see exactly when their payments will be processed for payment. Once set-up in PaymentWorks, you will be able to link to other Universities and companies that already use this system for their vendor management.
- Payees must receive an invitation from ÄÌÌÇÖ±²¥ University in order to become an approved Payee within our purchase order and payment system. This invitation must be initiated by a University Department. Please be sure to fill out your information in PaymentWorks correctly and accurately to avoid any delays in your onboarding process with ÄÌÌÇÖ±²¥ University. Payees that require picking a Vendor Type Classification Code should refer to the Vendor Classification Guide to help you choose the correct information to provide in PaymentWorks. Choosing the correct Vendor type helps the University identify insurance requirements as well as other documentation that needs to be provided as part of your on-boarding process.
- Payees can find more information about PaymentWorks on the .
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- Questions can be sent directly to Procurement or by contacting PaymentWorks.
- All vendors must follow the Invoice Processing Procedures to ensure timely payment.
- The University will not issue any purchase orders or release any payments to the vendor until these forms are received by the Procurement Office.
- All Vendor must comply with our Procurement Office Terms and Conditions.
- Questions regarding any of these forms can be directed to Procurement.
Please review ÄÌÌÇÖ±²¥'s Updated Purchase Order Terms and Conditions (2017).
1099-MISC Pennsylvania Tax Information
Beginning January 1, 2018, the Pennsylvania Department of Revenue now requires that payments of Pennsylvania source non-employee compensation or business income to a non-resident individual or disregarded entity that has a non-resident member and is reported on a 1099-MISC, have withheld from such payments an amount equal to the tax rate specified at 72 P.S. § 7302 (which is currently 3.07%). Effective June 26, 2018, ÄÌÌÇÖ±²¥ University will withhold and remit income tax from all payments made if the vendor meets the above stated requirements. A Form 1099-MISC will also be filed with the Pennsylvania Department of Revenue noting the full year’s Pennsylvania source non-employee compensation or business income earned and any tax withheld and remitted to the State.
More information about these changes can be found here. All questions regarding this tax should be addressed by your accountant, or you can contact the PA Department of Revenue.
1099-MISC/REV-1832
The 1099-MISC Withholding Exemption Certificate should be filled out if you are EXEMPT from Pennsylvania's 1099-MISC withholding. Once the form has been completed, please send it to procurement@villanova.edu.
Or mail to:
ÄÌÌÇÖ±²¥ University
Procurement Office
789 E. Lancaster Ave.
ÄÌÌÇÖ±²¥, PA 19085
ÄÌÌÇÖ±²¥ FEIN: 23-1352688
Notices
If any of your employees will be on ÄÌÌÇÖ±²¥ campus and have direct contact with minors, you must ensure that the Reporting and Clearance Amendment is completed an on file at ÄÌÌÇÖ±²¥ Procurement Office.
This company and its principles:
- Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from a covered transaction by any Federal Department or Agency.
- Have not within a three-year period preceding the effective date of this agreement convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain, or performing public (Federal, State or Local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,bribery, falsification or destruction of records, making false statements, or receiving stolen property.
- Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (b) herein; Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or Local) terminated for cause or default.
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